Procurement Lincolnshire is a Shared Service partnership between eight local authorities in Lincolnshire. The members are: Boston Borough Council, City of Lincoln Council, East Lindsey District Council, Lincolnshire County Council, North Kesteven District Council, South Holland District Council, South Kesteven District Council and West Lindsey District Council. The service is formally hosted by Lincolnshire County Council on behalf of the other member partners.
Together, the eight partner authorities spend in excess of £500 million per year on the procurement of goods, services and works and have a duty to make sure that this spending represents value for money. By working together Procurement Lincolnshire and it partner authorities seek to deliver two clear priorities:
- Delivering year on year efficiencies, but not at the cost of quality;
- Developing and embracing socially responsible procurement, engaging with local and regional suppliers to promote the local economy and taking account of the social and environmental impact of spending decisions.
How can I do business with Procurement Lincolnshire?
The ‘Selling to Procurement Lincolnshire’ guide has been prepared to help those who would like to supply Procurement Lincolnshire’s partners with goods, services or works. This guide aims to cover the key points that organisations wishing to supply local authorities in Lincolnshire need to be aware of. It can be used by all suppliers including large commercial businesses, small-to-medium enterprises (SME’s), and third sector organisations. The guide and more information are available from the following link.
Where are contract opportunities advertised?
Source portals are a series of East Midlands-centric websites which provide free access to a diverse range of regional contract opportunities. Suppliers are able to register free of charge for e-mail alerts in order to receive contract opportunities tailored to their interests. Procurement Lincolnshire advertises all contracts with a value greater than £25,000 on the portal. The Source Lincolnshire website may also be used for advertising small value contracts.
Contracts Finder is the official Government lower-value (typically below £100,000) contract opportunity portal, created to provide smaller businesses with access to lower value public sector contracts. Suppliers can register free of charge to receive e-mail alerts which are free for a named location.
TED (Tenders Electronic Daily) is the online version of the ‘Supplement to the Official Journal of the European Union’, dedicated to European public procurement
TED provides free access to business opportunities. It is updated five times a week with approximately 1500 public procurement notices from the European Union, the European Economic Area and beyond.
You can browse, search and sort procurement notices by country, region, business sector and more.
Procurement Lincolnshire publishes all partner contract registers on their website. Please follow the link below:
To understand pipeline opportunities simply sort excel register by ‘date’. Please note that contract data is subject to change and will be updated periodically.
Is training available?
It is recognised that public sector tendering procedures can appear rather complex and daunting for the smaller supplier. Procurement Lincolnshire has worked on a project with a number of partner organisations to develop a programme to support the smaller and local supplier. This programme is known as TIPPs (Training in Procurement Partnership) and has resulted in a series of training and awareness raising events which aim to equip smaller and local suppliers with the skills necessary to be better placed to respond to public sector contracting opportunities. The programme focuses on the common elements of the process so that suppliers can potentially improve their success rates when tendering for work, not just within Lincolnshire, but regionally and nationally.
An indicative list of the areas covered in the training are as follows:
- An introduction to public procurement
- Advertising opportunities
- How to complete Request for Quotations / Pre-Qualification Questionnaires and Invitation to Tenders
- Top tips to winning public sector business
If you are interested in attending one of our free training events please review Procurement Lincolnshire’s events page using the following link:
Contact Procurement Lincolnshire’s Helpdesk on: 01522 553649
What other resources are available?
BusinessLincolnshire is the local website that links you to schemes and services that can help you start or grow your business.
Developed and managed by Lincolnshire County Council in partnership with local business owners and private sector representatives, the site introduces you to a range of topics that need consideration when starting or growing a business.
We know that it can be difficult to find out about support and advice schemes so this site has been developed to help local business owners, and people thinking of starting a business, find the information in one place.
Additional Useful Information
Public Services (Social Value) Act 2012 (Enforceable from 31 January 2013)
What is the Act?
The Act, for the first time, places a duty on public bodies to consider social value ahead of procurement. It is a statutory obligation for all public bodies to consider Economic, Social and Environmental impact.
‘It’s not about the cheapest good or service, but what is going to do something for the community’ – Chris White MP
The Act requires Local Authorities to consider the following before starting the procurement process:-
- How, what is proposed to be procured, might improve the economic, social and environmental well-being of the area(s)
- How, in conducting the process of procurement, it might act with a view to securing that improvement.
The Local Authority is not obliged to enter into consultation, only to consider whether it is necessary to do so.
- To ensure a bigger slice of the estimated £236bn annual public sector procurement spend to go to charities and social enterprises.
- To recognise the barriers that small, locally-based social enterprises face.
- To “level the playing field” to enable social enterprises to compete with their bigger private and public sector rivals.
- Service Contracts
- Contracts with only elements of goods or works that are subject to the Public Contract Regulations 2006 (but not call off’s under those frameworks)
- Services could be delivered by organisations that actively recruit former service users that may not otherwise have obtained employment or been socially included.
- A private company could promote careers and trades to local schools and make a commitment to employing young people and the long-term unemployed.
- A public body could commission a local group to engage in consultation events.